Monitoring the progress of the student-athlete is
a daily exercise requiring a great deal of time and paperwork. Several forms of
monitoring are employed both on a daily, weekly and semester basis. The
following systems are recommended:
Time Planning Meetings:
These meetings occur early in the semester and are required for all freshmen and
student-athletes. Student and counselor meet to discuss and fill out time
management forms, a semester summary sheet for each class, and a weekly
assignment due date schedule. These forms are reviewed and updated on a weekly
basis during meetings between the counselor and the student.
Counselors attempt to schedule meetings on a regular basis with all student
advisees. Special meetings may be arranged at the discretion of the counselor.
These conferences may or may not be documented, at the discretion of the
Daily Attendance: Class
attendance is currently being supervised and monitored by the Assistant Athletic
Director in conjunction with the coaching staff.
Study Hall: Depending
upon the team requirements, student-athletes are required to attend monitored
study hall on a weekly basis. All students who attend study hall must sign in
and sign out on the weekly study hall hours sheet. The weekly study hall form
includes dates, times, total hours, and study objectives for each session.
Tutor Talks: The Tutor
Talk Form is a written summary of a tutoring session between a student-athlete
and a tutor. The form explains what course was reviewed, how punctual and
prepared the student was, what specific material was covered and an evaluation
by the tutor of the student's progress.
During each semester, Progress Report Forms are sent to all faculty members who
have student-athletes enrolled in their classes. The form for each class lists
all the student-athletes enrolled in the specific course. The faculty are
requested to provide an estimated grade, indicate any attendance problems, and
make suggestions or comments in regard to the student-athlete. Individual copies
of the Progress Reports are provided to the appropriate counselor daily.
Academic Summary Reports:
Academic Summary Reports are compiled after each semester. The report includes
the number of credit hours earned the previous two semesters, the current number
of credit hours the student-athlete is enrolled in, the previous semester grade
point average, a cumulative grade point average, and the current academic status
of the student-athlete.