Community Appearance Request Form

Thank you for your interest in an appearance by a Cardinal Student-Athlete or Coach! The University of Louisville Athletic Department is proud to be a part of the Louisville community and will carefully consider each opportunity to meet fans. Please note that throughout the year, we receive numerous requests for player and coach appearances and strive to balance the appearances with their availability, practice, games, class and personal time. All appearances are subject to NCAA compliance approval.

If you wish to have the athletics pep band, spirit squad or the Cardinal Bird make an appearance at your event you must fill out the application below at least 30 days in advance of your event. Appearances are subject to availability and may require an advance fee. Each appearance will be no longer than one hour in duration.

In an effort to service each request, we ask that you provide detailed information regarding your event.

Organization Information




Website (if applicable)

Day Phone

Evening Phone


Email Address

Event Information

Event title

Is the speaking engagement for a 501(c) 3 tax-exempt organization? Yes No

Event Date and Time

Event Location With Complete Address

Estimated attendance at event

Event Contact

Event Contact Day Phone

Event Contact Evening Phone

Description of and Reason For Event

Target Audience Age Range

Are there any speakers confirmed for this event? (If so, whom)

Are there any corporate sponsors involved with this event? (If so, whom)

How will this event be promoted (media, word of mouth, email, advertising, etc.)?

Confirmation of appearance needed by (date)

Today;'s Date

Player/Coach/Speaker Information

Player(s), coach and/or speaker requested (in order of preference):

Preference #1

Preference #2

Preference #3

Preference #4

Preference #5

What is the time frame of the appearance?

What role(s) would you like performed at the event? (i.e. sign autographs, public speaking, present awards, etc.)

Player Appearance Procedure

All requests must be submitted 30 days prior to event date. In order for your request to be reviewed, all information in this form must be completed in its entirety. Due to the high volume of requests, no phone calls or e-mails please. We will contact you as soon as we can after receipt and review of your completed request form.

You may submit your request to the following:

University of Louisville Athletic Department
Community Appearances
Attn: Amy Seng
Louisville, KY 40292
Fax: (502) 852-0816

Thank you for your support of the University of Louisville Athletic Department!

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