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The University of Louisville Letterwinners



Article I - Duties of Officers

Section 1
The president shall preside at all meetings of the "L" Club and shall serve as chairperson of the Board of Directors. He/She shall supervise the executive affairs of the club and shall be a member ex-officio of all committees except the Nomination Committee. He/She shall have the power to authorize the issuance of all checks by the CAF on behalf of the "L" Club, and sign all contracts and obligations authorized by the "L" Club Board of Directors. The President shall appoint the chairperson and all members of all committees. The President shall cast vote only in case of tie vote by the Board of Directors.

Section 2
It shall be the duty of the Vice President to exercise the power of the President in his/her absence, or in the event of his/her disability. In case of vacancy, the Vice President shall succeed at once to the office of President for the remaining term.

Section 3
The Secretary shall be responsible for the maintenance and storage of all "L" Club official records by the CAF and insure minutes of all meetings are recorded and distributed to all board members by the CAF. He/She shall oversee the dissemination of all publications to the general membership and to the board, and he/she shall oversee all general and specific publications of the "L" Club.

Section 4
The Treasurer shall be responsible for overseeing all "L" Club funds. He/She shall insure that all funds received are deposited in the CAF, but designated for "L" Club use only. The Treasurer shall be responsible for notifying members that CAF donations are due and payable to fiscal year July1 by May 1. He/She shall submit a financial report on a bimonthly basis. The Treasurer shall also be responsible to see that funds are issued in a timely manner.

Section 5
The control of all "L" Club funds shall rest solely with the Board of Directors of the "L" Club and no expenditures of these funds shall be permitted without the consent of said board.

Section 6
The "L" Club shall operate under general control of the CAF, and no "L" Club funds shall be dispersed in support of the athletic program without prior approval of the Athletic Director, also any fundraising activities or special events be approved in advance by the Athletic Director, so as to better coordinate all other fund raising activities of the CAF or booster groups. The "L" Club shall be autonomous, with its own officers, bylaws, and will set its own policies if not in conflict with University or NCAA guidelines or rules.

Section 7
Any vacancy of the Board of Directors other than President and Vice President shall be filled by the President with consent of the Board of Directors by majority vote, with no written ballot unless requested.

Article II - Board of Directors

Section 1
The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, and twenty-four elected Directors. Senior Board Members and the immediate Past President shall remain on the Board, each with one vote. The Director of Athletics and the Director of Alumni Services shall serve as ex-officio members of the Board, with no vote.

Section 2
The Board of Directors shall have general supervision of all interest of the Club. It shall be the duty of the Board of Directors to carry out the purpose of the Club in accordance with the provisions of its constitution and Bylaws.

Section 3
The term of a Director shall be three years with one third of the Board being elected at the Annual Meeting.

Section 4
A nominee for Director must be an active member of the "L" Club at the time of election and must remain in that category during the entire time of the term.

Section 5
A Director must be present for 50% of the meetings of the Board of Directors during any given year or the position shall be declared vacant at the next Annual Meeting and a replacement elected to fill the remaining term. Anyone who is removed from the Board due to attendance may not run for the Board the following year.

Section 6
A Senior Board member, is defined as someone who has served as a club member in good standing, along with at least ten years of outstanding service to the club as a Board Member, Past President, or Officer of the "L" Club and be at least 60 years of age. Once elected as a Senior Board Member he/she shall remain on the Board for an indefinite period of time.

Article III - Membership

Section 1
All persons who have received their "L" from the University of Louisville are eligible. They become active members upon making the minimum donation set by the Board of Directors and CAF to the Cardinal Athletic Fund.

Section 2
Honorary membership may be bestowed by unanimous vote of the Board of Directors. Honorary members will have access to all "L" Club social events, but will not have regular member status, voting privileges or access to L-Club seats.

Section 3
Any contact of a member of the "L" Club, with a current or prospective student athlete, must have the prior approval of the Athletic Director or his/her designee.

Article IV - CAF Donations

Section 1
The minimum CAF donation required for L-Club membership shall be set by the elected Board of Directors of the Club in consultation with CAF. Upon making the set minimum donation, a Letterwinner becomes an active member of the L-Club.

Article V - Regular and Special Meetings

Section 1
The fiscal year shall begin the first day of July and end the 30th day of June.

Section 2
The President and the Board of Directors must schedule the Annual Meeting of the Club in the month of May.

Section 3
Special meetings of the club may be called by the President or five members of the Board of Directors or twenty-five members of the Club.

Section 4
The President shall convene the Board of Directors at least once each month or at least six times in any calendar year. If the Board of Directors is not convened in any 90 day period by the President, the Vice President shall then convene the Board of Directors to take care of any necessary Club business.

Article VI - Annual Elections

Section 1
The President shall appoint a Nominating Committee to nominate officers and members of the Board of Directors. The president shall not be a member of that committee.

Section 2
The Nominating Committee must receive the approval of the nominee before nominee is put on slate. The election of officers and board members shall take place at a meeting in May.

Section 3
Nominations for all officers and/or board members may be made from the floor providing nominator has a second and has either written or, if nominee is present, oral approval to present name.

Section 4
Chairperson of Nominating Committee is responsible for furnishing ballots. Voting will be done by written ballot unless voice voting is agreed upon prior to vote.

Section 5
When written ballots are used, the Nominating Chairperson shall appoint three members to distribute, collect, tabulate; and following tabulation destroy written ballots.

Section 6
Nominee shall be elected by majority of votes cast.

Section 7
In case no majority is obtained, or tie votes exist, voting will continue among the two candidates receiving the most votes, until a winner is declared.

Section 8
Officers will be elected to two (2) year terms, and may succeed themselves once, for an additional two (2) year term. Page 4

Article VII - Quorum

Section 1
The elected board members present at any scheduled board meeting shall constitute a quorum.

Article VIII - Parliamentary Rules

Section 1
Roberts Rules of Order shall be the authority on all questions or Parliamentary Law, not covered by Constitution and Bylaws.

Article IX - Amendments

Section 1
If written notice be given at least two weeks in advance to all members of the Club, Bylaws may be amended at the next regular board meeting of the Club by a vote of two-thirds of the members present and voting.

Section 2
Any proposed changes, additions, or modifications of the Bylaws shall originate with the Board of Directors. However, any "L" Club member may petition in writing, with the signatures of twenty active members supporting the petition.

Adopted 08/23/06