Academic Center - Code of Responsibility for Security and Confidentiality of Data Files



Security and confidentiality of student records is a matter for concern of all Academic Center employees. Each person working in the Academic Center holds a position of trust relative to this information and must recognize the responsibilities entrusted to him/her and to the Academic Center in preserving the security and confidentiality of this information. His/her conduct either on or off the job may threaten the security and confidentiality of this information. Therefore, an Academic Center employee or a person authorized access to the Academic Center:

  • is not to make or permit unauthorized use of any information in files maintained, stored, or processed by the Academic Center
  • is not seek personal benefit or permit others to benefit personally by any confidential information which has come to him/her by virtue of the work assignment
  • is not to exhibit or divulge the contents of any records or report to any person except in the conduct of his/her work assignment and in accordance with Academic Center policies
  • is not to knowingly include or cause to be included in any record or report a false, inaccurate, or misleading entry
  • is not to remove any official record (or copy) or report from the office where it is kept except in the performance of assigned duties
  • is to immediately report any violation of this code to the supervisor
  • is not to aid, abet, or act in conspiracy with another to violate any part of this code.

For Academic Center employees, violation of this code may lead to a reprimand, suspension or dismissal, consistent with the general personnel policies of the University.

Note: Olga S. Peers Academic Center for Student Athletes employees do not complete forms for verification of grade point averages and other related information which specify authorization by an "Academic Official", registrar, or other academic officer (e.g. insurance forms). These forms must be taken to the Student Records Office for the necessary authorization.