Academic Center - Family Education Rights and Privacy Act (FERPA)
ACADEMIC CENTER LINKS
FAMILY EDUCATION RIGHTS AND PRIVACY ACT (FERPA)
(as pertaining to the Academic Center)
University of Louisville Student Records Policy
POLICY FOR THE IMPLEMENTATION OF THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974, APPROVED BY BOARD OF TRUSTEES ON JUNE 19, 1978, REVISED ON APRIL 22, 1985.
Family Educational Rights and Privacy Act of 1974 Under the Family Educational Rights and Privacy Act of 1974 (often referred to as FERPA, or the Buckley Amendment), students who have matriculated have the right to inspect and review most education records maintained about them by the University of Louisville, and, in many cases, decide whether or not a third person may obtain information from them. Ten categories of "directory information," however, are public unless a student asks that some or all of the information be withheld. No one will have access to a student's education records, nor will their contents be disclosed, without the written consent of the student, except as provided by the Act.
FERPA obliges the University of Louisville to inform students of their rights and to establish policies and procedures through which their rights can be exercised. The University intends to comply fully and fairly with the provisions of FERPA and with it statements on policy and procedures (45 Code of Federal Regulations sec. 99.5). Where necessary, the University has taken the provisions of KRS 164.183 and KRS 61.870-61.884 into account in formulating this policy.
The Academic Center operates in compliance with FERPA guidelines as outlined in the following section entitled "Release Policy and Procedure: Third Parties."
Release Policy and Procedure: Third Parties
The University will not generally disclose personally identifiable information from a student's record without the student's written consent. Personally identifiable records include any document (excluding unrestricted directory information) which contains the name of the student, parent, or other family member, the address of the student, a personal identifier such as a social security number, a list of personal characteristics, or other information which would make the student's identity easily traceable.
However, in accordance with the Act, personally identifiable information may be disclosed without the student's consent if the disclosure is:
All third parties to whom information or records are disclosed shall be informed at the time of disclosure that no further disclosure of personally identifiable data, other than directory information, is authorized without the written consent of the student.
A record of each third party request for and each disclosure of personally identifiable information from a student's record will be maintained within the student's record. However, a University office is not required to maintain a record of requests from and disclosures to persons seeking directory information, and University officials with a legitimate educational interest.
It is the policy of the University to permit the student to inspect this record or requests and disclosures pertaining to his or her records. This record or requests shall be maintained as long as the education record to which it pertains is maintained.
The University has adopted a policy which explains in detail the procedures to be used by the University for compliance with the provisions of the Act and the regulations adopted pursuant thereto. Copies of the policy can be obtained from University Archives and Records. Questions concerning the Family Educational Rights and Privacy Act may be referred to the Director, University Archives and Records.